You have to have one whether you are proposing to be awarded a solicitation on a buy or on schedule in the federal government. As with other contract documentation, the form must be current, accurate and complete. Otherwise, you will be asked by your CO to make revisions. Today’s post will walk you through the process.
You can start the process by thoroughly reading and not skimming the directions and block titles. Trust me. The government does not want to set you up for failure. They supply you with directions but you have to follow them. Don’t worry. This form is easy. However, it rarely comes completed correctly.
The italicized type at the top of the document informs you what it is for and what you need to do. It even highlights important aspects for you to pay attention to.
Block 1
Is this your initial or revised version? Mark “initial” if the form is the originally submitted document inside your proposal. Mark “revision” if your CO requests a revision or you modify information pertinent to the document. You may be surprised how often this block is incorrect.
Block 2
The date is attached to your selection in Block 1. Also note that it has to match the date shown in Block 17 within the signature field. Take care to change each when necessary. For example, if you revise the document then your dated signature cannot in anyway logically remain the same.
Block 3
This houses the solicitation number. Every buy has a different one. Each schedule has a standing number. Ensure your entry is correct.
Block 4
Your CO generates a number within their agency’s designated contract writing system. Most use eCMS. This can be input upon award and most definitely must be present if submitted as part of a modification package. Don’t misplace your award notification. Your contract number is in there!
Block 5
List your company address and company type. Ensure that it matches that on the SF-1449 and what’s in SAM.
Block 6
Think C-suite. Those who have a complete understanding of the day-to-day operations of the company. The President is usually the CEO. The Vice President is somebody like a COO, CIO or CXO. The Treasurer is the CFO. These are not department heads or executive assistance. Also, be able to explain and show partnerships. For example, if there are four partners then are each invested at 25%? Your CO will ask.
Block 7
Some companies use this space to list the primary POC of the project, their hired consultant or contact information of those listed in Block 6.
Block 8
Here in Block A you mark your business size. Make sure it remains the same throughout your proposal and that matches SAM. Check your NAICS Code(s)! Block B displays the average number of employees within the last 12 months. Block C indicates average annual sales. You may be shocked how many vendors forget B and C. Don’t be that guy!
Block 9
This is the type of business you are designated as. Be sure this remains constant throughout your proposal and in SAM. Understand that this relates to set-asides as dictated within the solicitation housing the project.
Block 10
Mark your business type. Notice explanations to the right of the listed choices.
Block 11
Input your identification numbers here. Your tax ID is also found on your ACH form. Your DUNS number may seem obsolete as the government uses UEI numbers now. For now, enter both on this form.
Block 12
What a big space for a small number! Don’t forget it, though. Make sure your date of inception when you write your company’s technical proposal.
Block 13
Floor space deals with manufacturers only because the government does not yet clone humans. Your building engineer will have this information. Make sure and date it according to Blocks 2 and 17.
Block 14
Here you will display your company’s worth. Your CO needs this. Besides, it is a part of the document.
Signature Block
It houses Blocks 15, 16 & 17 First, the name and title of a person listed in Block 6. Next, their signature. Last, the date that matches all other specified dates on this document beginning with Block 2.
Now you know and knowing is half the battle.
If you think I can help you then email nicholas.s.robertson@outlook.com for your introductory email and free consultation.
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